The EUDR Information System in TRACES: Access, Roles and Filing a Statement

Registration opened on 6 November 2024 and the system launched on 4 December 2024. Downstream operators and traders file nothing in it and only the non-SMEs among them must register; use is free of charge.

The EU Deforestation Regulation covers seven commodities (cattle, cocoa, coffee, oil palm, rubber, soya and wood), and every filing concerns products made from them. Registration, the API, the statement, its numbers, the simplified declaration, plot files and customs each have a page in Table 1.

Table 1. Where each EUDR Information System task is explained

What Is the EUDR Information System?

The EUDR Information System is the Commission's Article 33 register of users, statements and simplified declarations.

What Does Article 33 of Regulation (EU) 2023/1115 Require the System to Do?

Article 33 obliges the Commission to establish, by 30 December 2024, and maintain a system holding the due diligence statements; it opened on 4 December 2024. Article 33(2) lists the minimum functions:

• (a) registration of operators, traders and authorised representatives, with the EORI number for release for free circulation or export;
• (aa) registration of non-SME downstream operators and non-SME traders;
• (b) statements, with a reference number for each;
• (c) simplified declarations, with a declaration identifier;
• (d) where possible, conversion of data from relevant systems to identify the geolocation;
• (e) outcomes of checks;
• (f) interconnection with customs through the EU Single Window;
• (g) support for risk profiling;
• (h) cooperation between authorities;
• (i) communication with operators, downstream operators and traders, including through digital supply management tools.

Points (aa), (b), (c), (g) and (i) date from Regulation (EU) 2025/2650. Article 33(4) gives access to customs and competent authorities, operators, downstream operators, traders and authorised representatives; Article 33(5) requires public access to complete anonymised datasets in an open format. Every other article of Regulation (EU) 2023/1115 is explained in its consolidated version of 18 September 2026.

Which Implementing Regulations Govern the EUDR Information System?

Two Commission acts govern the system: Implementing Regulation (EU) 2024/3084 (4 December 2024, in force 9 December 2024) and its amendment, Implementing Regulation (EU) 2026/1565 (13 July 2026, in force 17 July 2026). Both rest on Article 33(3).

The 2026 amendment added simplified declarations (Article 4a), grouping (Article 8a), contingency arrangements (Article 15a) and technical limits (Article 15(4)(a)), and requires only full scientific names for wood species (Article 4(2)). The consolidated text of 15 October 2026 shows both acts together.

Guidance C/2026/3896 and FAQ Version 5 are not binding (Article 15(5)); each instrument is listed under EUDR guidance.

Is the EUDR Information System the Same as TRACES?

No longer in law: the system runs on the Commission's TRACES platform, but Implementing Regulation (EU) 2026/1565 deleted the TRACES reference (recital 6). Its Article 1(2)(a) replaced "develop the Information System as an independent module of TRACES platform" with "develop the Information System". The Commission's Green Forum page still calls it "a specialised online tool of the TRACES platform", and the portal address keeps "tracesnt" as its host path.

Who Uses the EUDR Information System, and in Which EUDR Role?

Implementing Regulation (EU) 2024/3084, Article 3(c), lists the users: operators including micro or small primary operators, authorised representatives, downstream operators, traders and Member States acting under Article 4a(4), each identified through EU Login and a unique identifier. The list names no software providers.

Table 2. What each user does in the system

The obligations behind each row are compared under EUDR roles.

Do Downstream Operators and Traders Have to Register?

Only if they are not SMEs: non-SME downstream operators and non-SME traders must register before placing, making available or exporting (Article 5(2) and Article 33(2)(aa)); none of them files a statement. For SMEs the activity type is optional (User Guide for Economic Operators).

Release 8.2.1 (August 2026) added these roles and a number check answering VALID, NOT VALID or NOT FOUND. The remaining duties are set out for downstream operators and EUDR traders.

Can an Authorised Representative or a Software Provider File for You?

An authorised representative may submit statements for an operator, but the operator remains responsible (Articles 6(1) and 4(3)). The mandate is explained for authorised representatives.

A software provider files nothing itself: the Commission's web services for automated submission (Implementing Regulation (EU) 2024/3084, Article 9(e)), the EUDR API, use SOAP in version V3, and the operator stays responsible whatever tool sends the statement.

How Do You Get Access, and Is the System Free of Charge?

Access requires an EU Login account; each user creates one single account with several possible roles (Implementing Regulation (EU) 2024/3084, Article 10(1) and (2)). One legal entity holds one economic operator account (FAQ 3.13). Registering in the EUDR Information System starts with that account and offers five activity types, from EUDR Operator to EUDR Authorised Representative (User Guide).

Statements have legal value only in the production system. The acceptance environment is a replica for training, without legal value, and needs a separate registration.

Use is free of charge: the Commission bears the costs of set-up, maintenance and operation (Implementing Regulation (EU) 2024/3084, Article 18(1)); Member States bear their national costs (Article 18(2)).

How Is a Statement Filed and Processed in the EUDR Information System?

An operator files a due diligence statement before placing or export (Article 4(2)); a micro or small primary operator files a one-time simplified declaration (Article 4a), which is not Article 13 simplified due diligence.

What Happens After You Submit a Statement?

Each statement is risk-profiled automatically on submission, and the risk status is not shown to the user (Implementing Regulation (EU) 2024/3084, Article 6(3) and (5)). Three steps follow:

1. Risk profiling: authorities build risk profiles on the criteria of their Article 16(5) plan of checks (Article 6(2)).
2. Numbers: a reference number or declaration identifier plus a verification number follow without undue delay (Article 7(1) and (2)); an authority may delay them up to the Article 17(3) period, extendable (Article 7(3)).
3. Rejection: an authority may reject within the Article 17(3) period after detecting a high risk, never once the reference number is available; the product then counts as not covered under Article 3(c) (Article 8).

The EUDR reference number goes to customs (Article 26(4)) and to downstream operators and traders (Article 4(7)). A statement can be amended or withdrawn within 72 hours after its reference number is made available (Implementing Regulation (EU) 2024/3084, Article 5(1)).

How Does Grouping of Statements Work?

Since 17 July 2026, a user, or an authorised representative for the same operator, may group earlier statements in a new statement that references their numbers (Implementing Regulation (EU) 2024/3084, Article 8a); the grouped number replaces them for customs and customers. A statement used in a group can no longer be amended or withdrawn (Article 5(2) of the same act). Grouping answers file-size limits (recital 7 of Implementing Regulation (EU) 2026/1565).

A group holds at most 1,000 members (User Guide, section 7). A statement as group head may combine statements and simplified declarations; a simplified declaration as head groups simplified declarations only, and the grouping cannot be changed on amendment.

What Technical Limits Does the System Apply?

The system caps each statement at 25 MB of geolocation data (FAQ 7.16) and 10,000 production places, 1,000 per commodity line (FAQ 7.12). Table 3 lists the published limits.

Table 3. Technical limits (validation rules, checked 24 October 2026)

The Commission may set limits on file size and interaction frequency (Article 15(4)(a)); plot files can be tested with the EUDR GeoJSON Checker.

Which Competent Authority Receives Your Statement?

Since 15 October 2026, a due diligence statement goes to the competent authority of the Member State where the operator is established, or, outside the Union, of the Member State associated through its unique identifier (Implementing Regulation (EU) 2024/3084, Article 2(3), as replaced by Implementing Regulation (EU) 2026/1565). Simplified declarations follow the same rule since 17 July 2026, or go to the Member State that made the data available under Article 4a(4) (Article 2(4)).

Until 14 October 2026, statements went to the Member State of entry, exit or placing on the market. That authority of establishment or association can also have a user's access suspended or revoked (Implementing Regulation (EU) 2024/3084, Article 9(h)).

What Happens If the EUDR Information System Is Unavailable?

By 30 December 2026, the Commission must publish a website on availability and on contingency measures for unplanned outages exceeding 60 minutes (Implementing Regulation (EU) 2024/3084, Article 15a). The measures include a contingency reference number and a contingency declaration identifier (Article 15a(2)(b)).

The Commission closed the system temporarily in the first half of 2026 to deploy the updates for the 2025 amendments (FAQ 7.9) and reopened it at the end of June 2026 (Commission news of 13 July 2026).

Who Can See Your Data and Geolocation, and How Long Is It Kept?

Users see what they submitted and what another user opens to them through a number plus the verification number (Implementing Regulation (EU) 2024/3084, Article 10(3)). Competent authorities see all geolocation (FAQ 7.7). A holder of both numbers sees it only if the submitter allowed this, and no rule obliges anyone to share geolocation down the chain (FAQ 7.15). Plot data rules are set out under EUDR geolocation.

Personal data in a statement are kept at most 5 years from submission or grouping, in a simplified declaration 5 years from withdrawal (Implementing Regulation (EU) 2024/3084, Article 12(5), as amended from 17 July 2026; previously 10 years).

Storage is on IT infrastructure in the European Economic Area (Article 12(4)), and geolocation counts as personal data where natural persons can be identified (Article 12(2)(d)).

Every rule on this page is checked against EUR-Lex and Commission sources; see our methodology and fact-checking.

This guide explains the rules; it is not legal advice for an individual case.

How Does the EUDR Information System Connect to EUDR Compliance, Dates and Customs?

Filing in the system is the last step of EUDR compliance for operators, not a substitute for due diligence. Information collection, risk assessment and risk mitigation come first (Article 8(2)), as set out under EUDR compliance.

Which EUDR Dates in Force Apply to Filing?

Due diligence statements are required from 30 December 2026 (Article 38(2)); operators that are natural persons or micro or small undertakings established as such by 31 December 2024 file from 30 June 2027 (Article 38(3)); products in the Annex to Regulation (EU) No 995/2010 from 30 December 2026. Lines added by Delegated Regulation (EU) 2026/2102 follow from 30 December 2027; all EUDR dates in force are listed together. No further postponement is proposed as of 24 October 2026.

How Does the System Connect to Customs and EUDR Enforcement?

The reference number or declaration identifier goes to customs before release for free circulation or export (Article 26(4)); the EU Single Window interface is due by 1 December 2029 (Article 28(1), as amended by Regulation (EU) 2025/2650). Customs codes sit under EUDR at customs, and checks under EUDR enforcement.

Do You Need EUDR Software to Use the System?

No: software is never required; the system is free, and the operator stays responsible (Article 4(3)). As of 24 October 2026 no EU or national authority approves EUDR software or providers, and the category is described under EUDR software.

EUDR FAQ: Other Questions About the Information System

Four practical questions remain: the official manual, languages, the map and support. More answers are collected in the EUDR FAQ.

Is There an Official EUDR Information System User Guide?

Yes: the Commission publishes a 76-page User Guide for Economic Operators, last updated on 16 September 2026. It covers EU Login, registration, statements, geolocation, simplified declarations, grouping and verification, but not the API.

In Which Languages Is the System Available?

All official languages of the European Union: the Commission must make the system available in each of them (Implementing Regulation (EU) 2024/3084, Article 17). Article 17 has kept its original wording since the act entered into force on 9 December 2024.

Does the System Map Show Satellite Images?

No: the map in the system is based on OpenStreetMap and shows no satellite background, according to the Commission (FAQ 7.5). Checks of plots against satellite imagery happen outside the system, before filing.

Where Do You Get Help With the System?

The Commission's support desk answers at sante-traces@ec.europa.eu, the contact on its Green Forum page. It also validates the registration of operators established outside the Union, with the competent authority of the associated Member State in copy (User Guide).